Accounts Payable Management
1. Process, code, and enter vendor invoices into the accounting system.
2. Verify the accuracy of invoices, including matching purchase orders and receipts.
3. Schedule and process payments to vendors via check, ACH, or other methods.
4. Reconcile vendor statements and resolve discrepancies promptly.
5. Maintain accurate records of all accounts payable transactions.
Payroll Oversight
6. Prepare and submit payroll data to the payroll processing provider, ensuring accuracy.
7. Review payroll reports and resolve discrepancies before final approval.
8. Respond to employee inquiries regarding payroll, including deductions and direct deposits.
9. Maintain confidentiality and ensure compliance with payroll-related regulations.
Certified Payroll
10.Complete and submit certified payroll reports in compliance with federal, state, and local requirements.
11.Ensure all certified payroll documentation is accurate, up to date, and submitted on time.
12.Coordinate with project managers to verify employee classifications and wage rates for compliance.
13.Maintain thorough records of certified payroll for audits and reporting purposes.
Expense and Compliance Management
14.Process employee expense reports and verify supporting documentation.
15.Ensure compliance with company policies, vendor agreements, and tax regulations.
16.Assist with year-end processes, including 1099 preparation and payroll reporting.
Vendor Relations
17.Communicate with vendors to resolve payment issues, discrepancies, and inquiries.
18.Establish and maintain positive relationships with vendors and service providers.
Reporting and Documentation
19.Generate accounts payable, certified payroll, and payroll reports for review by the controller.
20.Maintain organized and accurate financial records for audits and internal reviews