Our client is seeking an Executive Personal Assistant to support a busy executive based in Lake Forest, Illinois. The ideal candidate will be detail oriented, proactive, and have a 24/7 mindset, with the ability to work varied hours between 9:00 AM and 11:00 PM. This position requires someone tech-savvy, who thrives in a fast-paced environment and takes pride in anticipating and addressing the needs of their principal.
Responsibilities:
- Calendar Management: Maintain a dynamic and complex schedule, ensuring all commitments, appointments, and deadlines are met.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
- Vendor Management: Oversee relationships with various service providers, ensuring timely and quality deliverables.
- Administrative Tasks: Handle correspondence, document preparation, and basic research.
- Technology Support: Utilize Google Suite, Microsoft Office, and other tools to streamline operations and support the executive.
- Problem Solving: Address issues proactively and provide solutions while keeping the executive informed.
Requirements and Qualifications:
- Ability to remain calm under pressure and comfortable navigating a high-demand work environment.
- Exercises discretion and handles confidential matters with professionalism.
- Clearly and effectively takes direction while maintaining the principal's involvement as needed.
- Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint).
- Prior experience supporting a senior-level executive in a fast-paced, high-demand environment.
- Exceptional organizational skills and the ability to manage multiple priorities.